TutorBook

Stop stitching together forms, spreadsheets, and calendars. TutorBook centralizes the day-to-day so you can launch, run, and grow student-led support without busywork. Create subjects, time windows, locations (on‑campus or virtual), and guardrails like approval rules or max group size. Import learners and mentors, add eligibility or priority tags, and pick a pairing mode: hand‑pick matches or let suggestions surface best fits by skills, availability, and preferences. District teams can manage multiple schools from one place while keeping rosters separate.

Students use the learner dashboard to request help in seconds: choose a class, state what they’re stuck on, and select open times. Mentors publish office hours, topics they can cover, and whether they meet online or in person. When a match is made, both sides get a booking with automatic calendar sync and time‑zone handling. Built‑in chat keeps conversation in one thread—share links or files before the meeting and send quick updates if plans change. Need to reschedule or add a recurring slot? Do it from the session card; confirmations and reminders go out automatically.

During and after each meeting, lightweight flows capture evidence without slowing anyone down. One‑tap check‑in/check‑out timestamps the session; notes and goals can be logged by tutor or learner; attachments like worksheets are stored with the record. Service‑hour counters run in the background for mentors, with optional supervisor approval, so programs that require verified time stay audit‑ready. Admins see real‑time dashboards: attendance, subjects with highest demand, no‑show rates, impact snapshots, and exports for reports or grants.

Scaling and equity are built into daily operations. Waitlists and priority flags route support to students who need it most, while nudges re‑engage learners who fall behind. Cross‑age mentoring is straightforward—pair younger students with trained high‑school mentors, coordinate transportation windows, and switch to virtual when campuses differ. Use bulk messages for outreach, training reminders, or satisfaction surveys. As you grow, standardize templates for intake, progress checks, and tutor training so new sites can replicate what works with minimal setup.